Executive Secretary (Mandarin)

We are seeking a highly skilled and dynamic Executive Secretary (Mandarin) to join our team in Jakarta Utara. This role is perfect for a trilingual professional with executive-level experience who thrives in a fast-paced environment. As an Executive Secretary, you will provide high-level administrative support to our executive team, ensuring smooth operations and exceptional service. With Private Advertiser, you'll have the opportunity to work with a leading advertising agency in Jakarta, contributing to exciting projects and gaining valuable experience in the industry.

In this role, you will be responsible for managing the executive's calendar, preparing documents, and coordinating meetings. You will also handle correspondence, both internal and external, and provide administrative support for travel arrangements. With your strong Mandarin skills, you will be the bridge between our Indonesian and Chinese clients, ensuring effective communication and building strong relationships.

Private Advertiser is a dynamic and innovative advertising agency that is committed to delivering exceptional results for our clients. We offer a collaborative and supportive work environment, where your ideas and contributions are valued. With your executive-level experience and trilingual skills, you will play a crucial role in supporting our executive team and driving the success of our agency.

📋 Tanggung Jawab Pekerjaan

• Manage the executive's calendar and schedule appointments
• Prepare and distribute meeting agendas, minutes, and follow-up documents
• Handle correspondence, both internal and external, including emails, letters, and faxes
• Coordinate travel arrangements, including booking flights, accommodations, and transportation
• Provide administrative support for executive events and functions
• Assist with the preparation of presentations and reports for the executive team
• Maintain and update the executive's contact database
• Provide high-level administrative support to ensure smooth operations and exceptional service

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field
• 5-7 years of experience as an Executive Secretary or in a similar role
• Proficient in Indonesian and English, with strong Mandarin skills
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to work well under pressure and meet tight deadlines
• Excellent communication and interpersonal skills
• Familiarity with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

🛠️ Keahlian

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